4 steps to mastering virtual meetings

With remote working and improved technology characterising much of 2020, you’ve like already seen an uptick in virtual meetings. And while video chatting makes these face-to-face interactions possible while still allowing for physical distance, there are some steps you can take to make your virtual meetings truly stand out—and make a positive lasting impression on your clients.

Step 1: The right technology

The software you choose will directly impact the ease of meeting logistics. Though just about every social media or communications platform has a video chat option, they’re not all created equally—and specifically, not all created for business purposes. We’d suggest looking at services like Zoom, Google Hangouts Meet, Cisco Webex Meet or Microsoft Teams, which are equipped with features like screensharing, the ability to dial in, and more. You may find that the ability to record a meeting becomes invaluable to your practise, or that you can’t live without having a chat feature to send links or references while you’re talking.

Similarly, hardware can make or break a meeting experience. A simple d headset (rather than just the built-in microphone on your computer), can increase the quality of a call ten fold and ensure a smooth meeting, with fewer bumps.

Step 2: The right environment

When you’re in an office, this work has generally already been done: uncluttered spaces and professional décor go a long way to guiding your clients’ expectations. Luckily, these are easy fixes in the home office, and only require a small space (your camera’s frame of reference). Bookshelves, art or plants lend warmth to a space, and panel dividers can be easily set up and removed if your home has turned into a multi-person office.

Lighting is also key to your clients’ overall impression. Bright light sources behind you will cast a shadow, so it’s preferable to have light sources from the front. One way to control these shadows is by mixing light sources (for example, natural light from the window, a desk lamp, and overhead lighting). You could also use an LED desk lamp to control the lighting on your face.

Another consideration if you’re not using a headset is echo. To absorb echoes, rugs, curtains and upholstered furniture can make a big difference and make the meeting experience altogether more pleasant. 

Step 3: Test your setup

Join your meeting a few minutes early to ensure that everything’s working as needed. This includes testing your camera, audio and internet connection. Taking the extra step of closing or minimising unnecessary applications on your desktop will also go a long way to quickly navigating between windows during the meeting. Muting or using a Do Not Disturb feature for messaging platforms will also ensure no distracting pop-ups while you’re sharing your screen.

Sending an invite to clients with clear instructions well ahead of the meeting time can keep technical difficulties from derailing the schedule, and many meeting platforms are integrated to send these invites when the meeting is added to the calendar. You can also set these up to include email reminders and clear access instructions or a link/dial-in code to join.

Step 4: Make eye contact and engage in active listening

It can be difficult when you’re not in the same room, but eye contact is just as important – if not more – in a virtual meeting. Not only does it demonstrate presence and engagement, but can help forge a connection with your client. Many video meeting platforms have a small inset feature where you can see yourself, but it’s easy for your eyes to drift there while talking to a client. If your platform has the capability, you can disable this feature, making it easier to focus on speaking directly to the camera. You could also try attaching something small next to your webcam to keep your focus directed at it, such as small stickers or even googly eyes – whatever draws your attention.

Of course, it’s normal to be looking elsewhere on the screen when you’re reviewing documents and screensharing. Nevertheless, when you’re not walking a client through a specific document, try to look directly at them as much as possible, especially when they’re talking. Listening is paramount at the best of times, but with social distancing in play, can really make a difference to a clients’ experience.

 

© Morningstar Investment Management Australia Ltd (ABN 54 071 808 501, AFS Licence No. 228986). Morningstar is the Responsible Entity and issuer of Morningstar International Shares Active ETF (Managed Fund) (MSTR). The information provided is for general use only. Morningstar warns that (a) Morningstar has not considered any individual person’s objectives, financial situation or particular needs, and (b) individuals should seek advice and consider whether the advice is appropriate in light of their goals, objectives and current situation. Refer to our Financial Services Guide (FSG) for more information at https://morningstarinvestments.com.au/fsg. You should consider the advice in light of these matters and the Product Disclosure Statement  before making any decision to invest. Past performance is not a reliable indicator of future performance.

3 key conversations to prove your financial adviser value to clients

By Samantha Lamas

Advisers face many obstacles, but when we asked them what their biggest challenge was, we quickly found that many related to one overarching theme: financial adviser value.

The graphic above shows that some of the top challenges for advisers include: showing their value compared with robo-advisers and peer advisers, improving their value by using the most efficient software, prioritising their time well, and meeting their clients’ ever-shifting preferences. All these various challenges come back to the core principle of value and, specifically, demonstrating that value to clients.

One reason advisers struggle to communicate this value could be the discrepancies between what investors actually value and what financial advisers think investors value. In our research, we found that these two groups’ perspectives don’t always align.

Here, we discuss what contributes to this gap and how advisers can help bridge it.

What we can learn from the gaps

For this research, we asked individual investors to rank a set of common advisor attributes—such as “Helps me reach my financial goals” and “Understands me and my unique needs”—in order of importance. We also gave the list to advisers and asked them to rank the attributes in the order they thought investors found most valuable.

When we compared the average rankings of both groups, there were quite a few crucial disagreements. However, many of them can be mitigated through proper communication.

How to help clients understand true financial advisor value

Because of these discrepancies, it’s important for investors and advisers to effectively communicate and ensure that they’re on the same page about the client’s goals.

Here are three key topics advisers should broach with clients to help communicate their unique perspective and value.

Step 1: Demonstrate the importance of personalised goals-based planning. Implementing a goals-based strategy can increase a client’s wealth by more than 15%. This may come as no surprise to financial professionals, given the known benefits of personalised advice, but individual investors may have a different perspective. Our research found that although financial advisors think that personalisation is very important for their clients, individual investors ranked it much lower on their list. Given the effectiveness of personalized advice, advisers should not take for granted that investors are committed to a goals-based strategy. Rather, they can provide a high-level overview of a goals-based strategy’s effectiveness to help investors understand the impact it can have on their overall wealth.

Step 2: Introduce clients to the world of behavioural coaching. The modern adviser is now also a behavioural coach: Someone who helps their clients weather market volatility and stay on track with their financial plan. This service is both unique to in-person advisors and extremely effective at improving their clients’ performance. But unfortunately, it’s another attribute investors take for granted—in fact, they ranked it as the least valuable attribute. To help more investors understand the value of behavioural coaching, advisers can start introducing clients to the field of behavioural science. You can get started with the resources and exercises we created for advisors to use with clients and display the importance of behavioural finance in investing.

Step 3: De-emphasise maximising returns. The role of an adviser has evolved substantially since the time when investors only went to advisors for stock tips or investment strategies. Some clients, though, may be stuck in the past. In our research, investors continued to rank “Helps me maximise returns” high on their list. To help clear up this misconception and demonstrate deeper value, advisers can provide examples where chasing returns can hurt an investor’s progress toward their goals. For example, a client that is three years from retirement should focus on maintaining their wealth, not taking on risk to increase return.

 

Showing the breadth of financial adviser value

Our research points to one overall finding: Financial adviser value is currently misunderstood. The role of an adviser is no longer just to be an investment expert; it’s also to serve as a behavioural coach, financial counsellor, budgeting master, and more.

Advisers wear many hats, and the evidence suggests that investors are having trouble recognising all the ways an adviser can help them with their finances. Having these conversations with clients may help.

Since its original publication, this piece may have been edited to reflect the regulatory requirements of regions outside of the country it was originally published in. This document is issued by Morningstar Investment Management Australia Limited (ABN 54 071 808 501, AFS Licence No. 228986) (‘Morningstar’). Morningstar is the Responsible Entity and issuer of interests in the Morningstar investment funds referred to in this report. © Copyright of this document is owned by Morningstar and any related bodies corporate that are involved in the document’s creation. As such the document, or any part of it, should not be copied, reproduced, scanned or embodied in any other document or distributed to another party without the prior written consent of Morningstar. The information provided is for general use only. In compiling this document, Morningstar has relied on information and data supplied by third parties including information providers (such as Standard and Poor’s, MSCI, Barclays, FTSE). Whilst all reasonable care has been taken to ensure the accuracy of information provided, neither Morningstar nor its third parties accept responsibility for any inaccuracy or for investment decisions or any other actions taken by any person on the basis or context of the information included. Past performance is not a reliable indicator of future performance. Morningstar does not guarantee the performance of any investment or the return of capital. Morningstar warns that (a) Morningstar has not considered any individual person’s objectives, financial situation or particular needs, and (b) individuals should seek advice and consider whether the advice is appropriate in light of their goals, objectives and current situation. Refer to our Financial Services Guide (FSG) for more information at morningstarinvestments.com.au/fsg.  Before making any decision about whether to invest in a financial product, individuals should obtain and consider the disclosure document. For a copy of the relevant disclosure document, please contact our Adviser Solutions Team on 02 9276 4550.

Market turmoil is an opportunity to assess your own practise

by Sheryl Rowling

The stock market’s unpredictable response to coronavirus is an opportunity for advisers.

Not in the traditional way of “buy when there is blood in the streets” – though that could still be useful.

Instead, it’s an opportunity to test your ability as an adviser to assess your clients’ risk tolerances, and whether their risk profiles and investment strategies are aligned to meet their goals. In fact, it’s a good time to revisit the question of how we as advisers determine how much risk a client can, and should, be taking.

It’s also a time to assess how effective your client communications and coaching has been. How are your clients responding to the market turmoil? If your phones are lighting up and your email inbox is clogged, you may want to ask some questions about your process.

That’s because managing portfolios for clients is not simply a calculation exercise. It involves working with clients through the market’s ups and downs–coaching, communicating, reassuring. To properly invest on behalf of clients, we advisers must consider a variety of factors in addition to the client’s personal feelings on risk.

And there’s nothing like a double-digit plunge in stocks to reveal if you have overestimated how strong a stomach a client has.

The more sophisticated approach to risk tolerance

This question starts at the beginning, when a client first comes on board.

For the most part, advisers will assign a risk-tolerance questionnaire to new clients prior to investing. The risk-tolerance questionnaire will generate a score, and then the score is matched to an appropriate corresponding portfolio allocation. This methodology is simple and easily documented for compliance purposes, but it is only one piece of the puzzle. A more sophisticated approach allows advisers to look at how a client’s risk-tolerance questionnaire relates to his or her capacity to take on risk, and how that capacity informs long-term goals.

That’s because no matter how risk-tolerant the client is, consideration must be given to the capacity to take on risk from the perspective of the client’s ability to reach goals notwithstanding market volatility.

For example, an extremely wealthy client will likely have more risk capacity than a working couple whose only investments are their superannuation. Indicators of greater risk capacity include stable employment, outside investments (like real estate), younger age, good health, potential inheritances, and so on. Indicators of lower risk capacity include unstable employment history, no outside investments, older age, poor health, dependent parents, and so on.

Coaching and communication

A more sophisticated approach to risk tolerance also requires advisers to be pre-emptive when an actual or potential market event could cause clients emotional distress. As we are seeing now, anxiety as the coronavirus continues to spread is causing many investors to panic.

When you truly understand every facet of your client’s risk tolerance, goals, and investment strategy, it is easy to reach out pre-emptively to prevent emotional decisions and reinforce the “stay the course” approach.

Both downside and upside risk can be big emotional triggers for clients. When it comes to their life savings, people are understandably nervous and upset when their portfolio shows losses or doesn’t reflect the amount of growth they think it should.

I sometimes say that my greatest value to clients is keeping them from making these kinds of emotional decisions that will hamper their ability to meet their goals. This means I need to continually coach and reinforce the “stay the course” mantra.

Since each client is different–and can react differently depending on the situation—I recommend ongoing, multifaceted communication. In my firm, we educate clients beginning with the introductory meeting and every annual review. We offer webinars, present seminars, send newsletters, include information in quarterly letters, and send timely emails during periods of market shifts.

Being proactive is extremely important in helping clients stay the course.

This time around, even before things got really ugly in the markets, we sent an email to clients on Feb. 20, 2020, with the subject being “The Coronavirus & Your Portfolio.”

This is how we started the email: “As I write this, the market is at an all-time high. Although this is good news, it always prompts the question: When will everything drop?”

Of course, we didn’t really know what was about to happen! But we walked clients through previous episodes of epidemics and their market impacts. The goal was to show our clients that we were paying attention and we have done the work to back up our recommendations.

When you reach out early and often, keeping clients informed and reminding them why their investment strategy works, they are much less likely to panic and let their emotions take charge.

We followed up with an email on Feb. 27 with the subject line “The Sky is Falling! (Stay the Course, Version XXXIII).”

Throughout this coronavirus market decline, we have had only three clients reaching out with concerns. We were able to talk to each of them and provide reassurance. And the other 250-plus clients? We didn’t hear from 90% of them. The remaining 10% responded by thanking us for watching out for them.

Control what you can

A market drop like the one we are experiencing now can be a great opportunity for an adviser to remind clients of the work you are doing behind the scenes. That’s because staying the course does not mean “do nothing.” It means adjust as needed.

And when you are able make lemonade out of lemons, let your clients know! They will remember the next time and will panic less.

Conclusion

The market is unpredictable. There is no way to know what it will do in the future or to control it. Our clients know this, even if their emotions sometimes get the best of them.

As advisers, it is our job to take all of this into consideration when initially creating an investment strategy. However, at least as important is the client’s ability to stick with the strategy through the ups and downs of the market. So, it is equally important to continually assess risk tolerance through coaching and frequent communication.

Sheryl Rowling, CPA, is head of rebalancing solutions with Morningstar and principal of Rowling & Associates, an investment advisory firm. She is a part-time columnist and consultant on adviser-focused products for Morningstar, and she continues to actively run her advisory business, from which Morningstar acquired the Total Rebalance Expert software platform in 2015. The opinions expressed in her work are her own and do not necessarily reflect the views of Morningstar.

 

Since its original publication, this piece may have been edited to reflect the regulatory requirements of regions outside of the country it was originally published in. This document is issued by Morningstar Investment Management Australia Limited (ABN 54 071 808 501, AFS Licence No. 228986) (‘Morningstar’). Morningstar is the Responsible Entity and issuer of interests in the Morningstar investment funds referred to in this report. © Copyright of this document is owned by Morningstar and any related bodies corporate that are involved in the document’s creation. As such the document, or any part of it, should not be copied, reproduced, scanned or embodied in any other document or distributed to another party without the prior written consent of Morningstar. The information provided is for general use only. In compiling this document, Morningstar has relied on information and data supplied by third parties including information providers (such as Standard and Poor’s, MSCI, Barclays, FTSE). Whilst all reasonable care has been taken to ensure the accuracy of information provided, neither Morningstar nor its third parties accept responsibility for any inaccuracy or for investment decisions or any other actions taken by any person on the basis or context of the information included. Past performance is not a reliable indicator of future performance. Morningstar does not guarantee the performance of any investment or the return of capital. Morningstar warns that (a) Morningstar has not considered any individual person’s objectives, financial situation or particular needs, and (b) individuals should seek advice and consider whether the advice is appropriate in light of their goals, objectives and current situation. Refer to our Financial Services Guide (FSG) for more information at morningstarinvestments.com.au/fsg.  Before making any decision about whether to invest in a financial product, individuals should obtain and consider the disclosure document. For a copy of the relevant disclosure document, please contact our Adviser Solutions Team on 02 9276 4550.

When We Buy Stocks… And Why (est. read time: 5 min)

“Whether we’re talking about socks or stocks, I like buying quality merchandise when it is marked down.” [1]

— Warren Buffett

Buy Low & Sell High, The Right Way

Let’s say you own a great business today and the price falls by 40% tomorrow. Should you buy more of it? All else being equal, you would be foolish not to buy more as long as your conviction in the intrinsic value of the business remains intact. Yet, the process of buying high-quality businesses at low prices is beset with behavioural challenges and something every investor must consider carefully.

Key Takeaways

Identifying Risks When Buying Stocks

Some of the key risks to stock investors tend to cluster around the following situations:

The other, which is likely to have relevance today, is when assets are still expensive. This may not fit the classic definition of a value trap, but an asset going from extremely expensive to moderately expensive is unlikely to make a good investment, even if the price has fallen meaningfully.

Lessons from a Classic Collapse

Some companies can appear strong on face value but tumble into structural decline. Take Kodak for example, where many investors in the 1990’s never anticipated the progression of digital cameras, nor that Kodak would be left behind in that progression. Buying in the dips would have been a terrible idea for most investors, as you would have continually bid up this exposure only to find it halve, halve and halve again.

Underpinning the above risks, a key challenge is that early and wrong can sometimes be indistinguishable in the initial stages of an investment. An investor who is early would likely prefer to increase their exposure as the probability of a turnaround increases (much like a poker player should). However, if that investment becomes wrong (a value trap), they should consider accepting their losses and moving on. It is entirely possible to be both early and wrong if the nature of the asset changes over time.

This is also a warning that cheap assets can get even cheaper, so it isn’t enough to simply buy cheap companies. We need to ensure the quality of their cashflows are sound and that they have durable advantages that allow for the benefits of compounding. For example, if a poor-quality investment falls by 20%, but could fall a further 30%, 40% or 50%, we likely want to avoid going all in.

 
Exhibit 1   The relationship between price and fair value is the principle that guides valuation-driven investing. However, it does open potential issues regarding value traps.

 

Source: Morningstar Investment Management. For illustrative purposes only.

In principle, if we want to buy high-quality businesses at prices below their intrinsic value, we must conform to the idea that we might be early to the party. After all, you are likely buying the investment today because it is unloved and no one else wants it (yet). By undertaking this exercise, there are no guarantees someone will want it next week, month or even year. Hence the reason value investors often cherish the word ‘patience’.

Our Process When Buying Stocks

Beyond rigorous research and risk management, we face an undeniable truth: buying high-quality stocks at a discount is not easy and we’re very unlikely to get the perfect timing on an investment. If we do, it will require a lot of luck. However, this doesn’t mean we should ignore the opportunity as valuation-driven investors.

To bring this to life, we consider the following as an important checklist. The idea behind this structure is to reduce the likelihood and magnitude of any mistakes, while giving ourselves the best chance of capturing value for our clients and delivering strong long-term returns: 

A Buying Checklist

In summary, we like buying into weakness, but only when it makes sense to do so. To our way of thinking, the only way to know if it makes sense is to conduct rigorous checks before every buying decision (such as the checklist above). The key is to leave emotions like fear or greed aside, instead focusing on delivering long-term returns that can help investors achieve their goals. 

 

[1] Source: Berkshire Hathaway 2008 Shareholder letter

4 key questions facing investors today (est read time 3 mins)

We’ve taken your most pressing questions to our in-house investment professionals to answer them. 

Question: Could the current low bond yields justify the high equity prices? Is there further room for even higher equity prices over the next 1 to 3 years?

Of course, they may be justified—and may even go higher—however we’d need to distinguish between cyclical and structural developments. That is, the long-run equity value discount rate really depends on whether borrowing costs will stay low permanently, due to some structural development, or likely to revert higher as conditions return to normal. This can be broadly captured in three scenarios.

1. In the ‘permanently low rates’ scenario, higher equity prices could be validated. Corporates will enjoy cheaper funding, default risk may remain lower than historical norms, and a transfer of wealth could see investors move from low-yielding bonds or cash into higher-yielding stocks.
2. In the ‘mean reversion’ scenario, the long-run relationship between unemployment and inflation will eventually stabilise, with rates nudging higher over time. As a result, profit margins will also likely normalise, sending equity multiples back to historical norms.
3. In the ‘inflation shock’ scenario, we may see the extraordinary levels of monetary stimulus create an unexpected rise in the cost of living. This would cause central banks to increase interest rates, likely suddenly, with both bonds and equities hurt at the same time.

While we must be open to the full range of possibilities, the probable outcome is that conditions eventually normalise. On this point, we think its dangerous behaviour to extrapolate recent trends into forecasts, so are generally sceptical of those predicting low rates forever. As Mark Twain supposedly said, “History doesn’t repeat itself, but it often rhymes.”

 

Question: Will diversification strategies continue to work given the unprecedented markets today?

At Morningstar Investment Management, we take diversification seriously. However, we’re generally quite sceptical of those who rely on historical correlation assumptions and prefer to instead look at it under the lens of fundamental diversification. That means we’re looking for an asset allocation that stands up to different risk drivers, not just co-movement.

As a simple example, it can be dangerous to buy equity in a company and then buy a bond from the same company, thinking you’ve got stock/bond diversification. The co-movement may look like diversification, but this won’t be helpful when it matters (if the company goes bust). The same can be said for asset classes, where an investor should think carefully about the underlying risk drivers of their asset choices. This has never been more important than it is today.

This question also highlights the important balance between conviction and overdiversification. Some of the greatest asset managers—whether equity-only or multi-asset—use concentration effectively. They balance out downside risks, to ensure the probability of permanent loss is small, but otherwise hold their highest conviction assets. At the other end, overdiversification can sometimes be a poor choice, as additional trading costs eat away at returns without any commensurate benefits.

 

Question: You’ve held high cash levels for some time. Why do you think it’s appropriate to hold elevated cash levels right now?

First, to establish a few facts. We think more cautious investors, or those with a limited investment timeframe, can benefit by holding healthy cash levels at present. For adventurous investors with a longer timeframe, the role of cash is still valid, but the sizing will often look quite different to those of a cautious investor (typically smaller).

Turning to our thesis, we are reminded of Warren Buffett’s quote, “holding cash is uncomfortable, but not as uncomfortable as doing something stupid”. It is counter-cyclical behaviour. To put a finer point on it—with bond market prices at record highs (yields at or near record lows) and equity market prices also near record highs, we believe it is prudent to protect capital. We think about this holistically, reducing the risk of a permanent loss by: a) favouring cheaper assets with less room to fall, b) offsetting risk via uncorrelated assets, c) using cash as a store of certainty, and d) monitoring the stewardship of all underlying investmentvehicles held.

But cash is also a form of offence, offering liquid ammunition that can be deployed as opportunities present themselves. Say, for example, that inflation unexpectedly jumps, causing central banks to raise rates quickly—a scenario in which stocks and bonds would likely fall together. Those that hold cash are in a position of power. This is just one scenario where cash would help an investor, but it will also work in several other scenarios that involve interest rate normalisation, a liquidity crisis, or a sudden market panic.

Importantly, we must disclaim that holding cash is not an effective long-term wealth strategy. It tends to earn less than inflation, which erodes your net worth. So, yes, we’ll use it to improve investor outcomes, but wouldn’t recommend it as a long-term wealth creation or preservation plan.

 

Question: Is gold something you consider in portfolios? When interest rates are negative, doesn’t this eradicate any disadvantages against cash or bonds?

We currently don’t invest in gold in our multi-asset portfolios, apart from the portfolios we offer in India. In general, gold doesn’t offer any cashflows to value (or compound), thus we’d expect gold not to generate a real return that is significantly above 0% in the long run. It is too often traded speculatively, where the future price is dependent on what the next buyer thinks it’s worth. To be clear, a zero percent real return might not be far off some fixed-income markets in terms of current yields, but it doesn’t make it an attractive investment (we also note there is not a carry premium associated with investing in gold).

To acknowledge the role it can play, gold does have some risk-hedging properties and may outperform in a risk-off environment. However, our research indicates that long-duration bonds (especially highly-rated government bonds from developed market nations) are generally a better hedge than gold in a risk-off environment. In general, gold is likely to do best in a stagflation or dollar crisis-type scenario, although these are low probability events.

Therefore, while gold can be debated as part of a risk management or portfolio construction exercise, it is highly unlikely we’d have long-run allocations to gold.

 

This document is issued by Morningstar Investment Management Australia Limited (ABN 54 071 808 501, AFS Licence No. 228986) (‘Morningstar’). Morningstar is the Responsible Entity and issuer of interests in the Morningstar investment funds referred to in this report. © Copyright of this document is owned by Morningstar and any related bodies corporate that are involved in the document’s creation. As such the document, or any part of it, should not be copied, reproduced, scanned or embodied in any other document or distributed to another party without the prior written consent of Morningstar. The information provided is for general use only. In compiling this document, Morningstar has relied on information and data supplied by third parties including information providers (such as Standard and Poor’s, MSCI, Barclays, FTSE). Whilst all reasonable care has been taken to ensure the accuracy of information provided, neither Morningstar nor its third parties accept responsibility for any inaccuracy or for investment decisions or any other actions taken by any person on the basis or context of the information included. Past performance is not a reliable indicator of future performance. Morningstar does not guarantee the performance of any investment or the return of capital. Morningstar warns that (a) Morningstar has not considered any individual person’s objectives, financial situation or particular needs, and (b) individuals should seek advice and consider whether the advice is appropriate in light of their goals, objectives and current situation. Refer to our Financial Services Guide (FSG) for more information at morningstarinvestments.com.au/fsg.  Before making any decision about whether to invest in a financial product, individuals should obtain and consider the disclosure document. For a copy of the relevant disclosure document, please contact our Adviser Solutions Team on 02 9276 4550.